Preparing your employees to work from home

, ,

With news of the novel coronavirus (COVID-19) spreading into even more communities, talk of the need to work from home is high on everyone’s minds.

While some offices are easily set up with the flexibility to work from home, there are many organizations that are not. Can your organization continue with “business as usual” if everyone is working from home?

In cases where closing an office altogether isn’t possible or practical, maybe consider reducing the in-office headcount. This could mean maintaining the minimal amount of in-house staff while allowing others to work from home. Or rotating work from home days or staggered 4-day work weeks. There are definitely options for reducing social contact.

Now for any organization facing the possibility of transitioning your employees to remote work, there are many things your organization should be doing NOW to prepare.

Start with a clear communication plan with your employees about what your plan is if they are not able to come into the office, and check out our guidelines below on where to get started.

Hardware & Software

What is your organization’s existing policy for staff working from home and/or using personal equipment? Start there. And note that you might have to make some updates or temporary exemptions for this situatiton.

If possible, try to avoid having your staff attempt to work using their personal equipment. Besides being a data and security risk, this is also likely to lead to support challenges for your IT team.

This means you will need to figure out how to provide the necessary hardware and needed software for your employees, especially if you do not have enough laptops for every employee. Now is the time to look into purchasing some more laptops. Or, at the very least, figure out how to help your employee set up their office desktop computer at their house. Although if that is the case, please keep in mind that not everyone is tech savvy so you will need to have a technical person on staff prepared to help with this—before the need to work from home is necessary.

It is also important to make sure the software your employees use are up-to-date and ready to go. Is Microsoft Office loaded on their laptop? What about any design programs? Email accounts?

If most job functions are accessible via a browser (email, communication, database), then folks might be okay from a personally-owned computer for a while. But this is far from ideal. However if this is the only option, it is important to check in with every single one of your employees and make sure they have access to a working computer (including monitor, keyboard, and mouse) at home.

Other hardware to think through is a webcam for video conferencing and additional hard drives for employees that need a powerful computer to get their job done (like video editors or data processors).

Internet

Most people nowadays have access to the internet at home, but not all. Does your employee have access to reliable wifi at home?

It is important not to assume and make sure your employees are able to do their job with the internet available to them. Most employees can get by with a basic internet plan or even phone tethering, but employees who work with graphics or video files need to have decent upload speeds and their basic internet plan might not cover that.

If your employee does not currently have access to internet at home, you need to work with them ASAP to start putting that into place. Many companies that provide internet take some time to get set up, so keep that in mind and start getting that set up now.

Internet access also creates an additional personal expense for your employees, especially those who do not work from home regularly. Think through your planning about cost reimbursement for their internet usage if possible.

Server & Phone Access

Make sure your most critical tools and data are cloud-accessible or available through a virtual private network (VPN). Even more importantly, make sure every member of your staff can access these portals from home. Have them find the login pages and practice signing in with their usernames and passwords.

Decentralized organizations and organizations whose staff already works from home (or on the road) occasionally or frequently will likely already have this worked out, but it is always good to double check that your employees have access to what they need to get their job done.

An upfront assessment of critical documents, equipment, etc. for each team/role that can only be accessed from the office should be done ASAP. This is even more critical for organizations where staff all work from a single office and don’t have laptops and equipment that can easily be taken home.

Don’t forget about your phone services as well. Can phone calls be forwarded to employee’s mobile phones? Do your employees have access to their voicemails even when they are away from their desk? If not, consider working with your phone company to provide this. If that is not an option, make sure at the very least your employees update their voicemails with instructions for another way to contact them—whether it’s by email or their personal cell phone number.

Communication Tools

What is your organization’s culture regarding communication? Online chat, face to face conversation, emails?

If everyone’s used to being in the same place and having face to face conversations, switching to online chat as the main form of communication is going to likely be a harsh adjustment. Well, except for some people who will love it.

If you don’t have an online chat system in place, now is the time to start implementing one. There are plenty of options to choose from—Slack, Teamwork, Google Chat, etc.

Make sure everyone is using the same system and communicate about what communication looks like moving forward. Do you ask employees to keep chat open during business hours, etc.? Again, now is the time to check that everyone knows where to login and is set up with a username and password.

You also need to check that your current online communications can manage your users. For example, some video conferencing tools have caps on how many people can call in. This might be fine when there are a couple of people working remotely, but it might not be able to handle to whole team calling in from separate locations. Do your research.

Communication tools considerations:

  1. If you’ve already got something that does chat and/or video conferencing, USE THAT!
  2. If you’re getting something new, consider how or if you could use it when we’re not in virus-aversion mode. For instance, Slack is a terrific team online chat tool, but if you’re not going to use it long-term, it’s not likely worth implementing just for a temporary work-from-home situation.

Trial Run

Once you get all of the above in place, now it’s time to give this a trial run. This will help work out the kinks if someone is having difficulty running a software program at home or forgot something critical in the office.

There are a lot of uncertainties right now and it’s unclear how much notice you have to put this plan into place. Give your employees peace of mind that they have everything they need to get their job done at home. Even if it doesn’t come to actually working at home. I know I will be hoping for that.

Transition

And lastly, make sure your employees are as equipped as possible to handle the transition from working in an office to working at home.

For some, this will be a well-received change of pace. For others, it will be difficult to focus at home and navigate a different work environment.

Remind employees to take short breaks to get up and walk around. Getting dressed every day and having a designated work space can also be very helpful. Check out these other tips we put together to help you be as productive as possible while working from home.

Be sure to give yourself and your employees some grace as you transition to this temporary situation during the coronavirus outbreak. Although, you might find you just like working from home.

64 replies
  1. Ryan Granzow, Founder | TACKLE
    Ryan Granzow, Founder | TACKLE says:

    Need help with a conference call system? We’re happy to provide you with recommendations and tips. Feel free to reach out via our Contact page.

    As teams are moving to remote environments, the need for video conference call systems is on an urgent rise, especially those needing to support calls with more than 10 participants. We’re using Google Hangouts and a number of clients are also using Zoom.

    Reply
  2. 1xbet рабочее
    1xbet рабочее says:

    Букмекерская контора 1xBet является очень популярных на рынке. 1xbet рабочее Большой выбор событий из мира спорта и киберспорта, множество открытых линий, высочайшие коэффициенты. Кроме того, БК имеет обширный функционал и одна из немногих дает возможность совершать ставки по специальным промокодам. Используя их, вы можете получить настоящие деньги, не внося абсолютно никаких средств. Это реально! Узнать последний промокод вы можете сейчас же, однако использовать его необходимо в соответствии с условиями и инструкциями, которые приведены ниже.

    Reply
  3. Sight care
    Sight care says:

    Sight Care is a daily supplement proven in clinical trials and conclusive science to improve vision by nourishing the body from within. The Sight Care formula claims to reverse issues in eyesight, and every ingredient is completely natural.

    Reply
  4. Boostaro
    Boostaro says:

    Boostaro increases blood flow to the reproductive organs, leading to stronger and more vibrant erections. It provides a powerful boost that can make you feel like you’ve unlocked the secret to firm erections

    Reply
  5. Puravive
    Puravive says:

    Puravive introduced an innovative approach to weight loss and management that set it apart from other supplements. It enhances the production and storage of brown fat in the body, a stark contrast to the unhealthy white fat that contributes to obesity.

    Reply
  6. FitSpresso
    FitSpresso says:

    FitSpresso stands out as a remarkable dietary supplement designed to facilitate effective weight loss. Its unique blend incorporates a selection of natural elements including green tea extract, milk thistle, and other components with presumed weight loss benefits.

    Reply
  7. Dentitox
    Dentitox says:

    Dentitox Pro is a liquid dietary solution created as a serum to support healthy gums and teeth. Dentitox Pro formula is made in the best natural way with unique, powerful botanical ingredients that can support healthy teeth.

    Reply
  8. Endopump
    Endopump says:

    Endo Pump Male Enhancement is a dietary supplement designed to assist men improve their sexual performance. This natural formula contains a potent blend of herbs and nutrients that work together to improve blood flow

    Reply
  9. Gorilla Flow
    Gorilla Flow says:

    Gorilla Flow is a non-toxic supplement that was developed by experts to boost prostate health for men. It’s a blend of all-natural nutrients, including Pumpkin Seed Extract Stinging Nettle Extract, Gorilla Cherry and Saw Palmetto, Boron, and Lycopene.

    Reply
  10. Sonovive
    Sonovive says:

    SonoVive™ is an all-natural supplement made to address the root cause of tinnitus and other inflammatory effects on the brain and promises to reduce tinnitus, improve hearing, and provide peace of mind.

    Reply
  11. Nervogen
    Nervogen says:

    Nervogen Pro, A Cutting-Edge Supplement Dedicated To Enhancing Nerve Health And Providing Natural Relief From Discomfort. Our Mission Is To Empower You To Lead A Life Free From The Limitations Of Nerve-Related Challenges. With A Focus On Premium Ingredients And Scientific Expertise.

    Reply
  12. FlowForce Max
    FlowForce Max says:

    Introducing FlowForce Max, a solution designed with a single purpose: to provide men with an affordable and safe way to address BPH and other prostate concerns. Unlike many costly supplements or those with risky stimulants, we’ve crafted FlowForce Max with your well-being in mind. Don’t compromise your health or budget – choose FlowForce Max for effective prostate support today!

    Reply
  13. Claritox
    Claritox says:

    Claritox Pro™ is a natural dietary supplement that is formulated to support brain health and promote a healthy balance system to prevent dizziness, risk injuries, and disability. This formulation is made using naturally sourced and effective ingredients that are mixed in the right way and in the right amounts to deliver effective results.

    Reply
  14. Amiclear
    Amiclear says:

    Amiclear is a dietary supplement designed to support healthy blood sugar levels and assist with glucose metabolism. It contains eight proprietary blends of ingredients that have been clinically proven to be effective.

    Reply
  15. TerraCalm
    TerraCalm says:

    TerraCalm is an antifungal mineral clay that may support the health of your toenails. It is for those who struggle with brittle, weak, and discoloured nails. It has a unique blend of natural ingredients that may work to nourish and strengthen your toenails.

    Reply
  16. TropiSlim
    TropiSlim says:

    TropiSlim is a unique dietary supplement designed to address specific health concerns, primarily focusing on weight management and related issues in women, particularly those over the age of 40. TropiSlim targets a unique concept it refers to as the “menopause parasite” or K-40 compound, which is purported to be the root cause of several health problems, including unexplained weight gain, slow metabolism, and hormonal imbalances in this demographic.

    Reply
  17. Cortexi
    Cortexi says:

    Cortexi is an effective hearing health support formula that has gained positive user feedback for its ability to improve hearing ability and memory. This supplement contains natural ingredients and has undergone evaluation to ensure its efficacy and safety. Manufactured in an FDA-registered and GMP-certified facility, Cortexi promotes healthy hearing, enhances mental acuity, and sharpens memory.

    Reply
  18. sightcare
    sightcare says:

    Sight Care is a daily supplement proven in clinical trials and conclusive science to improve vision by nourishing the body from within. The Sight Care formula claims to reverse issues in eyesight, and every ingredient is completely natural.

    Reply
  19. alpha tonic
    alpha tonic says:

    Elevate your vitality with Alpha Tonic – the natural solution to supercharge your testosterone levels. When you follow our guidance, experience improved physical performance

    Reply
  20. aquapeace
    aquapeace says:

    AquaPeace is the most in-demand ear health supplement on the market. Owing to its natural deep-sea formula and nutritious nature, it has become an instant favorite of everyone who is struggling with degraded or damaged ear health.

    Reply
  21. refirmance
    refirmance says:

    ReFirmance is an outstanding lift serum that highly supports skin firmness and elasticity, smooths the presence of wrinkles, and provides deep rejuvenation properties.

    Reply

Trackbacks & Pingbacks

  1. porn says:

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

    https://university2o.com/all-about-university-2-0/

  2. child porn says:

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

    https://bagażniki.com.pl/hello-world/

  3. porn says:

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

    https://bookmarkjourney.com/story16581544/generator-service-sheffield

  4. porno izle says:

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

    https://www.fitnesscentervaguada.com/15-agsoto-cerrao/

  5. viagra india says:

    viagra india

    viagra india

  6. keflex vs augmentin

    keflex vs augmentin

  7. ativan and zoloft

    ativan and zoloft

  8. semaglutide vs tirzepatide for weight loss

    semaglutide vs tirzepatide for weight loss

  9. rybelsus tier level

    rybelsus tier level

  10. joy to the world lyrica

    joy to the world lyrica

  11. gabapentin lethal

    gabapentin lethal

  12. metronidazole vancomycin

    metronidazole vancomycin

  13. does sulfamethoxazole-tmp contain maoi

    does sulfamethoxazole-tmp contain maoi

  14. cialis before and after pictures

    cialis before and after pictures

  15. cialis effective time

    cialis effective time

  16. purchase cheap viagra online

    purchase cheap viagra online

  17. generic viagra price in india

    generic viagra price in india

  18. online pharmacy that sell oxycodone

    online pharmacy that sell oxycodone

  19. generic sildenafil pills

    generic sildenafil pills

  20. how to get cialis without doctor

    how to get cialis without doctor

  21. discount pharmacy viagra

    discount pharmacy viagra

  22. does cialis make you harder

    does cialis make you harder

  23. online prescriptions for viagra

    online prescriptions for viagra

  24. buy cialis united states

    buy cialis united states

  25. when should a store close down a pharmacy?

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  26. buy pre written essays

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  27. good essay writing service

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  28. essay help forum

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  29. custom essay UK

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  30. instant essay writer

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  31. need someone to write my essay

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  32. can i hire someone to write my essay

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  33. best website for essays

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

  34. how long i have to wait to take tadalafil after antifugal

    Preparing your employees to work from home | TACKLE | Nonprofit Technology Consulting

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply